Workforce analytics headcount variance report shows 15% discrepancy between planned and actual FTE

ericcreator
Sun, 18 May 2025 08:45:00 +0000
Workday HCM

Our workforce analytics module is calculating headcount variance between actual and planned FTE with a 15% discrepancy that’s delaying our financial close process. The report shows 2,847 actual FTE but our HR system shows 3,312 active employees.

The variance formula seems to be misclassifying employee types and not properly handling employees on leave of absence. We have contractors, part-time employees, and people on various leave types that should be counted differently based on FTE methodology.

Actual FTE: 2,847
Active Employees: 3,312
Variance: -465 (-15%)
Expected Variance: <2%

Finance is rejecting our headcount numbers because the variance is outside acceptable limits for quarterly reporting. We need to understand how Workday calculates FTE and whether our employee type classifications are correct. Has anyone debugged FTE calculation methodology issues in workforce analytics?

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