Automated candidate data sync between Workday Recruiting and applicant tracking system

pooja_developer
Fri, 12 Sep 2025 10:47:00 +0000
Workday HCM

We successfully implemented an automated candidate data synchronization between Workday Recruiting and our legacy applicant tracking system that we’re still using for certain high-volume hourly positions. The integration eliminated manual data entry that was consuming 15-20 hours per week for our recruiting coordinators.

Our challenge was maintaining candidate data in both systems during the transition period while we migrate completely to Workday. We needed bidirectional sync - new applications from the legacy ATS flowing into Workday, and interview schedules and hiring decisions from Workday flowing back to the ATS for candidates who originated there.

We built the integration using Workday Integration Studio with REST API connections to both systems. The integration runs every 2 hours and includes comprehensive data validation to ensure candidate information remains consistent across platforms. Key success factor was implementing proper candidate matching logic to avoid duplicate candidate records.

6 posts - 1 participant