Role-based access vs group permissions for course enrollment in training management

jim_pro
Fri, 20 Dec 2024 18:31:32 +0000

I’m evaluating two different approaches for managing course enrollment permissions in our training management module. Currently we use group-based permissions where users are added to groups like ‘Quality_Team’ or ‘Production_Staff’ and groups are assigned to training curricula. This works but becomes unwieldy with 45+ groups and frequent org changes.

I’m considering switching to role-based access where permissions are tied to job roles (Quality Engineer, Production Supervisor, etc.) and roles automatically determine course enrollment eligibility. The appeal is better scalability as we grow, but I’m concerned about losing granular control and the complexity of the audit trail.

What are others using for training compliance scenarios? Does role-based access provide sufficient audit trail for FDA or ISO requirements? I’d love to hear experiences with either approach, especially around scalability concerns when managing 500+ employees across multiple sites.